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Position Summary

The Environmental Health Safety & Lab Operations team is seeking a dedicated Shipping and Receiving Coordinator to support the academic and research laboratories. In this role, you will be responsible for maintaining an organized an efficient stockroom, ensuring the availability of chemicals, equipment, and supplies required for experiments and research activities. Your responsibilities will include inventory management, receiving and inspecting deliveries, labeling and storing stockroom materials, and assisting researchers and students in receiving necessary items. The ideal candidate should have an understanding of research laboratories, excellent organizational skills, and a proactive approach to maintaining a well-stocked and functional stockroom and dock.

The incumbent handles the shipment and receipt of gas products/laboratory supplies and a variety of incoming materials. Additionally, incumbent tracks inventory, maintains records and distributes products to research labs. Provides chemical inventory and general bookkeeping for all shipping and receiving functions.

The ideal candidate should have experience in academic research setting and general computer knowledge including Microsoft Office including Excel.

Requirements

• HS Diploma or equivalent
• 4 years of experience in logistics, inventory management, and/ or administrative experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted
• Skills:
  • Knowledge in Shipping and Receiving
  • Ability to prepare routine administrative paperwork;
  • Computer skills, specifically Microsoft Office Suite
  • Excellent communication skills both verbal and written.
  • Excellent organizational skills
  • Basic knowledge of chemical, biological, and radioactive material and hazard classes

Essential Functions

• Receives, unpacks, inventories and barcodes chemicals in to chemical inventory database. Knowledge about material hazard classifications
• Physical delivery of chemicals and packages to designated laboratory
• Assist laboratories in annual chemical inventory reconciliation
• Manages receiving operations for incoming packages and laboratory materials to verify shipment against packing lists and purchase orders
• Monitors and maintains current inventory levels for waste containers and laboratory consumables
• Manage building access to vendors and delivery personnel
• Maintain clean, organize, and secured loading dock
• Performs all other job duties as assigned

Preferences

• Experience working with internal and external vendors.
• Background knowledge in chemistry and safe handling and disposal of chemicals and hazardous waste;
• Experience working with inventory management programs, purchase order tracking, receiving, and inventory control.
• Basic accounting knowledge and spreadsheets

Physical Demands

• Incumbent should be able to climb stairs, stoop, kneel, crouch, crawl, and lift up to 50 lbs. without assistance.
• Ability to lift boxes and arrange received stock at a height of 4 feet.
• Must be able to wear respirator for prolong period when necessary

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

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Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies