This position is responsible for managing the building operation of the five-building HKS complex and leased space, as required. Duties including directing a wide range of support functions and all activities relating to building operations, building systems, safety maintenance and services, building renovations, space planning and lease management.
Manages and oversees all aspects of the building operations to ensure that the highest quality service is provided in support of the teaching and research in the facilities. Plan, prioritize and review the work of staff and contractors responsible for mechanical and electrical equipment, lighting, plumbing, masonry, utilities, grounds and building cleaning. Plan and coordinate facilities repair and maintenance activities. Develop goals, objectives and standard operating procedures (SOPs) for the maintenance of the HKS's infrastructure and building systems; make recommendations for improvements and monitor work activities to ensure compliance with industry standards Develops and tracks a multi-year facility plan encompassing preventative maintenance schedules, repair and up-keep of the building envelop and interior finish standards, and end-of-life cycle replacement strategies for building equipment for overall cost effectiveness. Provide strategic planning for short-range and long-range preventative maintenance and service including the preparation of the 5-year capital plan and the facility condition index (FCI). Prepares the operating and capital budgets. Directly manages the departmental budgets by monitoring expenses, identifying variances and adjusting spending accordingly. Manage all facilities preventative and predictive maintenance programs, including scope of work, specifications, SLA's, RFP's, management of vendors, and quality assessments Establish schedules and methods for providing facility maintenance services; identify and allocate resources through the HKS's computerized maintenance management system (CMMS) Responsible for Sustainability and Greenhouse Gas Reduction initiatives. Monitor, analyze and manage utility needs and costs, recommend changes to reduce consumption. Promotes and supports campus sustainability initiatives including overseeing greenhouse gas emission reduction program, and energy management. Responsible for conducting strategic space analysis for a complex portfolio of buildings for internal use. Ability to analyze current and future space trends. Develop scenarios and work with department and center directors on all their space needs. Responsible for accuracy of the space information allocated by department.
Support business continuity by proactively planning for and responding to localized emergencies and catastrophic events (e.g. Power loss, leaks, floods, hurricanes, ice storms, tornados, earthquakes, etc.) Oversee and monitor the performance of inspections for facilities maintenance and ensures adherence and compliance with all federal, state, and local regulations. Responsible for verifying and approving occupancy agreements, rent escalations and yearly reconciliations (true-up). Execute special projects as assigned by senior leadership. Is on 24-hour call for building emergencies and questions. Act as the CPO representative and liaison to HKS community, University departments, city and state agencies. Is a member of HKS and University related committees and teams, such as University Facilities Safety Team, and HKS Local Emergency Management Team, as required.
IMPORTANT NOTE: To be considered for this position, applicants must submit a COVER LETTER and RESUME.
We regret that the Harvard Kennedy School does not provide Visa Sponsorship. Harvard University requires pre-employment references and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.
We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
Harvard Kennedy School's Mission and Commitment to Diversity, Inclusion, and Belonging
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Salary Range: $90,200 - $157,200 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Salary Grade: 059
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree plus 10+ years of progressive work experience managing facilities OR, in lieu of a degree, at least 12 years of progressive work experience managing various building operations, space planning, construction, or related project management. Experience with the operations management of multiple facilities, structures, and buildings.
Strong leadership is required to develop and maintain relationships and partnerships with customers, stakeholders, peers, business partners, and direct reports.
Must be able to grasp and communicate complex ideas clearly and think creatively.
Experience in the development of analytical and planning-related communication materials.
Excellent communication skills; ability to assess needs, set priorities, and deal with stressful situations. Experience in the management of physical facilities and space planning.
Proven ability to analyze and resolve large-scale facility, logistical, and organizational issues.
Diplomacy, negotiation, and consensus-building skills.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54659BR
About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.