Department: Mail Services
Salary/Grade: EXS/9

Job Summary:

Reporting directly to the Executive Director, Procurement and Payment Services, the Manager, Logistics will oversee Mail Services, Shipping and Receiving on both campuses as well as the Lab Gas/Dry Ice Program.  All of these functions must be performed both with a high degree of independence and with integrity.  This position will maintain a close working relationships with all other units within Procurement and Payment Services as well as departments and schools across Northwestern.

Specific Responsibilities:

Manage all aspects of Mail Services, including the following:

• Maintain appropriate policies and procedures.
• Review and analyze monthly budget statements, as well as other internal reports to keep informed of the overall production and financial picture; implement price adjustments when needed.

Supervisor activities:

• Make recommendations to Executive Director/HR regarding suspension and/or termination, based on previous history and documentation of warning status.
• Interview, hire, and maintain appropriate staff levels; provide direct supervision of staff; plan, assign, and review work activities.
• Meet regularly with managers and staff supervisors regarding questions, problems, dissemination of information, etc.
• Develop and implement staff training in policies and procedures.

Manage all aspects of Shipping and Receiving in Evanston and Chicago, including the following:

• Maintain appropriate policies and procedures.
• Review and analyze monthly budget statements, as well as other internal reports to keep informed of the overall production and financial picture; implement price adjustments when needed.

Supervisor activities:

• Make recommendations to Personnel regarding suspension and/or termination, based on previous history and documentation of warning status.
• Interview, hire, and maintain appropriate staff levels; oversight of staff; direct supervision of staff; plans, assigns, and reviews work activities.
• Meets regularly with managers, department assistants and staff supervisors regarding questions, problems, dissemination of information, etc.
• Develops, implements and trains staff in policies and procedures.

Manages all aspects of the Lab Gas/Dry Ice Program, including the following:

• Maintaining appropriate policies and procedures.
• Review and analyze monthly budget statements, as well as other internal reports developed to keep informed of the overall production and financial picture; and implements price adjustments when needed.
• Responsible for cost accounting activities.

Supervisor activities:

• Make recommendations to Personnel regarding suspension and/or termination, based on previous history and documentation of warning status.
• Interview, hire, and maintain appropriate staff levels; oversight of staff; direct supervision of staff; plans, assigns, and reviews work activities.
• Meets regularly with managers, department assistants and staff supervisors regarding questions, problems, dissemination of information, etc.
• Develops, implements and trains staff in policies and procedures.

Communication:

Internal:

• Maintain effective working relationships with departments and schools at Northwestern, especially to identify future partnership opportunities.
• Represent Procurement and Payment Services at various internal meetings

External:

• Serve as representative of Northwestern to the vendor community.
• Represent Northwestern at relevant industry conferences and events.

Miscellaneous:

• Maintain cutting edge knowledge of industries and analyzes trends and new developments as they may pertain to and affect Northwestern University.
• Mediate resolution of issues and implement changes to prevent reoccurrence.
• Provide input into policy, forms, newsletter, procurement strategy, web site, training, etc.

Minimum Qualifications:

• Bachelor’s degree in business and management or related field required.
• Five to ten years of procurement related experience.
• Extensive knowledge of the principles and practices of purchasing, eprocurement, and customer service experience.
• Proven record of effective relationship-building with internal and external stakeholders
• Demonstrated experience collaborating as part of a team.
• Strong interpersonal, communication, and organizational skills.
• Strong computer skills, especially with word processing and spreadsheets.
• Experience managing multiple people.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Exceptional time management skills.
• Excellent oral and written communication skills.
• Ability to compile and analyze data from a problem solving perspective.  Also, demonstrate good judgment and decision making related to interpreting data and making recommendations or acting on the analysis of data.
• Demonstrate high degree of integrity.
• Ability to handle multiple tasks and priorities.
• Ability to work independently, without major oversight, and utilize good judgment when making decisions.  Must also be self-motivated.
• Ability to carry out special assignments, requiring the development and revision of operating policies and to evaluate their effectiveness.
• Ability to communicate effectively with faculty, staff, vendors, and the general public.
• Candidate needs to demonstrate professions demeanor.

Preferred Qualifications:

• Experience working at a higher education institution.

Preferred Competencies: (Skills, knowledge, and abilities)

• Proficiency with PeopleSoft Financials.
• Exhibit continual improvement by attending relative training courses and seminars/conferences.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.